Overview of features
Launch your call for submissions and start receiving entries directly into your film database. Create unlimited customisable online submission forms for films or film projects. Eventival can process submission fee payments via Paypal or many other payment systems (see their list here). Create submission fee discount codes.
Synchronise your Eventival with other film submission platforms such as FilmFestivalLife or Festhome to centralise and process all entries in one environment.
Eventival provides a simple-to-use secure online interface to allow your selection committee or external reviewers to access the preview links and review and score the submissions. You are in control of assigning which programmers and reviewers should review which films.
Keep track of your progress by assigning selection status and program section to the entries. See the big picture thanks to customisable overviews and communicate easily to inform the submitters about their selection thanks to the built-in mass mailing tool with customisable email templates.
Stop the endless copy-pasting of information from your email correspondence and let filmmakers and producers update their film information in a way that goes directly to your film database and does not mean any extra work for you. Eventival enables the filmmakers to provide you with film catalogue entries, press kits, film copy technical information or anything else related to their film through a simple-to-use online interface.
Start programming your festival easily by drag & dropping the films into the schedule. Eventival lets you focus on the creative aspect by taking care of the technical one - warning you of time collisions, format conflicts and other aspects. Add a presentation or a Q&A to each screening and Eventival will austomatically add it to the itineraries of the presenters, guests and translators. Categorise your screenings into public, press, industry or other screening categories. Schedule a screening of short films by creating a film package.
Create a master schedule of film screenings, Q&As, workshops, parties and other social and industry events. Use different colors for different venues and film sections. Use the venue manager to only display selected venues. Enlarge the schedule and project it on the wall to see the big picture. Export the schedule in any desired way: Excel or other formats? Overall schedule of all events or just the screenings? All days, all venues or just selected ones? One festival day per one sheet or everything in one sheet? Venues vertically and time slots horizontally or vice versa? The options are endless.
Prepare your publication entries in one central database and export to other online or printed platforms such as festival website, mobile app, ticketing system and catalogues and brochures. Dedicated space for all your text edits, proofreading and translations to multiple languages. Keep track of the progress and lock the finished work. Set up any number of desired publication layouts and export film, screening or participant data into multiple formats.
Organise online voting and collect data through customisable voting forms, review the results and export them to paper publications and website.
Keep track of your capacity of hotels and rooms, reserve rooms for guests, artists and companies, manage accommodation expenses and generate online and offline rooming lists and hotel vouchers.
Create a personalised itinerary for each artist, guest or staff based on their schedule of events, shows, meetings, travel & transfers, hotel check-in and check-out. Send the itineraries by email to each guest or to artist manager or let them see and download it online in their Visitor Page.
Manage events, venues and capacities, link stakeholders and suppliers, create open or invitation-only events happening during your festival or year-round. Create guest lists, send personalised invitations using our mass mail tool and let the guests RSVP online with or without the need to log in. Send out reminders and confirmations, and export guest lists.
Handle volunteer, staff, press or guest accreditation easily. Run online accreditation on Eventival Visitor Page that lets the participants register, request accreditation and pay via Paypal or various other payment systems (see their list here). Create different accreditation types or packages and let Eventival handle the sending of automatic confirmations and invoices.
Design badge layouts and print badges with participants’ pictures, names, dates, access levels and other details. Keep track of the badges each step of the way by monitoring whether they are assigned, paid, printed or issued. Add barcodes or QR codes to badges and scan them to monitor screening/event attendance and export overall attendance statistics.
Recruit volunteers and let them fill in a customisable registration form online. Keep all present and past personal data in one database for easy tracking. Use the in-built mass mailing tool to easily inform the selected and not selected applicants and for all other mass communication with volunteers. Handle staff accreditation, accommodation, travel, communication and schedules.
Collect feedback through a survey from your festival participants to further improve the festival preparation. Create any number of customisable online forms with desired fields and in required languages with or without the need to log in to Visitor Page – call for volunteers, surveys or registration forms. Let the system send automatic confirmation emails with overview of filled in information.
It’s all about teamwork! Plan and manage work, assign tasks and roles to team members and keep track of check lists and deadlines. Set reminders for yourself or colleagues and receive a report of updates. Keep sensitive information protected by making projects visible only to selected team members. Create templates for standard tasks and projects and clone them easily if needed.
All contact details in one place accessible for everyone. Grow your online database of people, company, artist and event contacts with customisable in-depth details, link the profiles together and keep track of changing relationships throughout the years. Create customisable categories, tags, lists, queries and assign people to different groups (staff, transportation, suppliers, technicians, artist coordinators, media, guests, agents etc.).
Store documents related to specific people or companies such as passports, driver licenses for drivers, licenses for venues, contracts, insurance, etc.). Import data from Excel sheets and let the system suggest potential duplicates to merge them together. Save time using mass data transfers and other mass actions.
Send unlimited press releases, newsletters and invitations via Eventival’s built-in mass mail tool or integrated mass mail platforms - Mailchimp, SendGrid, Mailjet or MadMimi. Create flexible mailing lists and archive sent emails. Personalise emails using merge fields (they will automatically fill in information that is stored in the system) and send emails with personalised attachments such as personal itineraries, invoices, confirmations.
Use Eventival’s powerful search tool that allows simultaneously combining multiple criteria to make very complex searches and saving your search as a query for later reference. Choose what information should appear in your exports and select the preferred export format. Once you create your custom exports, they will be accessible with the click of a button.
Create additional custom database fields, drop-down menus, text boxes and checkboxes to make your Eventival fit like a glove.
The customisable front end interface accessible from your website is your communication channel with bands, press, guests and other participants, helping you collect and distribute data, accept online payments and much more.
Keep all present and past member data in one database for easy tracking. Online member registration. Flexible payment options, conditions and levels.
Keep present and past donor and partner data in one place for easy tracking. Track development in business relationships in Project management.
Keep present and past media representative data in one place for easy tracking. Send press releases by mass mail. Handle requests for press accreditation, manage accommodation and travel. Collect and manage interview requests and organize itineraries.