Pros: I first started to use Eventival about one year ago for Porto/Post/Doc Film & Media Festival. I have to say that now I don't know how I used to do my work without Eventival. The thing that I like the most is the costumer support; they make sure to answer all my questions in less than 24 hours.
Cons: The only thing that I have to point at this time for Eventival - but I am sure that the Eventival Team is working on it - is that it is not so friendly for submitting films.
Overall: Overall time saving...
"A great production tool that makes the exchange of information fluid and easy."
Pros: It is specially made for film festivals and reflects their production needs.
The costumer service is nice and friendly, helping you along the way.
The schedule and advance search tools are extremely practical and make the organization of information more systematic and accessible to all the production departments.
After you feed the system with the necessary information, it makes life in a big team so much easier: the exchange of info is fast and efficient; some automated features make erros less likely to happen; communication with guests is more fluid and allows guest services to save precious time.
Cons: Given its not so user friendly interface and sheer amount of functions, there is a fairly big learning curve. For users that are not so tech savvy it might a bit hard to grasp all its possibilities.
It is not mobile friendly, but they are working on it.
"An indispensible tool for festival management."
Pros: With its many interconnected modules, Eventival is at once a database, an accommodation center, a communication hub, a CRM tool--a multi-faceted festival management. I use it mainly for submissions, and without it, it would have been impossibly burdensome.
Cons: Data entry could have been more streamlined.
It needs to be used by the whole team to take advantage of it fully.
Overall: It combines all festival management tools under one single application. It is a database, event management tool, CRM, cvommunication tool, data analyzer, very very useful for especially film festivals which at first it was designed for.
"Having Eventival is like hiring a professional Festival Organizer."
Pros: Eventival is everything you'll need and everything you never thought you are going to need.
Scheduling the screening has never been easier.
Advanced search and customized exports give you thousands of options to fulfill your needs.
Powerful email platform with hundreds of merge fields to integrate inside emails.
The translation system for publications is well implemented.
Advanced access permission for users.
The logic behind Eventival as its backbone is notably great.
Everything in Eventival is customizable.
Best support I've ever seen.
Moral attitude towards extra requests you will have in the future in terms of payment for your customizations.
Cons: The visitor page (user account for end users) is not responsive and mobile friendly.
Might be a little bit expensive for small or non-profit organizations.
Overall: We could manage to organize all of our festivals works inside Eventival.
Our mistakes rate dropped by a considerable amount.
It gave us the confidence to expand our festival into different fields and programmes.
"The system makes us more confident as a festival!"
Pros: Before training with the Eventival team we had very different experiences with the system from nothing to experts on the booking modules from our film department. Today we use many different systems for all the festival´s needs and was looking to merge, integrate and push all these into one system as much as possible. We can with certainty say that we had a revelation with what we actually can do with Eventival! The most important thing that came up in the training sessions was the fact the system makes us more confident as a festival. It teaches us something about how we can organize ourselves better to get more value out of our own data from the festival. It makes us asks some questions about us as festival and that it super- awesome, when that is how we grow stronger, merrier and bigger!
Cons: We would have wanted the system to be more mobile friendly and more mobile integrated but understand this is something Eventival is working on now.
Overall: We are in the process of trying it all out for the festival 2018
"Every year we are taking much better advantage and nowadays it is an essential working tool."
Pros: It is a tool that allows to easily connect the work of the main departments of a festival. It leaves nothing to chance. In addition the improvements they do during the year are very useful and never fail to continue improving. Eventival team is fantastic. It is a pleasure to work with them and we love to improve all together.
Cons: At first it is not very intuitive, but once this step is solved with the kind help of the Eventival team, it becomes an essential tool for the organization of the event.
"The best event management software ever!"
Pros: I think that the leadership of Eventival is the result of problem solving concept and an inspiring enthusiasm of its creators. I appreciate very much the sensational job of Eventival team on this event management software which we have been successfully using during the past years
Overall: I think that the leadership of Eventival is the result of problem solving concept and an inspiring enthusiasm of its creators. I appreciate very much the sensational job of Eventival team on this event management software which we have been successfully using during the past years...
Czech Republic, 2016
We began to use Eventival when, besides organising the three-month music festival JAZZINEC, we created JAZZ WORLD PHOTO, an international photography competition. We were looking for something that would facilitate the registration and categorisation of the applicants and accepting photographs into the competition, but that would also be a communication tool facilitating independent deliberation of the jurors, production of the gala evening and, in the next stage, organisation of our travelling exhibitions. All this can now be done with ease and comfort. Most importantly, Eventival fulfilled a rather exceptional request we had: that none of the jurors and voting organisers would have access to the current data as long as the application period for the new round is running, This was necessary in order for the compete neutrality of the jurors. Only Eventival could do this for us.
Eventival is a highly customizable database that can solve specific needs of any film festival. Eventival can import profiles directly from Cinando, solving a lot of the regular data capture problems. Being a online database, its perfect to stay connected to the festival from wherever you are. Eventival's support team has tended most of our requirements. But the fact that you can customize the platform to your needs is the best feature.
Czech Republic, 2016
Eventival helps us manage a huge amount of interconnected data, collect, sort and transform the information not only about film projects but also about events, companies and professionals. In addition, it is a great support for overall communication with film professionals in the Czech Republic and worldwide. It facilitates the research of specific data, the administration of reminders and many other things that institution like Czech Film Center has to deal with every day. And not to forget, thanks to the copying of data from the database to our website, it helps us build our new online presentation.
Shortly: it is ready to take from our shoulders the often exhausting and time consuming back office work in large extent. So if we feed the beast properly with correct data, we can free our minds and use our potential and work experience for more delicate tasks.
We have been using Eventival from the beginning (2008/2009), and have seen it grow year after year. The support team is fantastic and listen to the suggestions of all customers to try to improve the software. Today, we consider it indispensable for our festival, also for the jury form that they have created for us. Eventival simplified all our festival departments' life and it helps us to save a lot of time. It's a web based software and this is extremely useful because it allows us to work from different places being always connected.
Since we started using Eventival, we must recognize that it simplified a lot all the festival departments' life. It helps us save a lot of time, organize all our data and it easily links it together. When we started using it last year, at the beginning it meant a big change for us, but the Eventival team offered a very useful support with all the questions / problems we had. After one year, they are still available all the time and it makes the difference. The fact that is web based is extremely useful because allow us to work from different places been always connected.
We are very happy to have Eventival as a partner: the festival organization without it would be much harder!
Eventival makes work at such kind of events much easier and saves time! It's easy to use and if one faces any problems, the Eventival team is always ready to give you prompt assistance, so you feel safe. Eventival team is always open to a dialogue and it's very easy to deal with them. It's a great database platform which has many opportunities for the companies to work more efficient, but at the same time is quite easy in getting into it.
We hope to develop our co-operation with Eventival!
Czech Republic, 2016
Eventival helps us efficiently organise guest services for dozens of annual events in various language mutations and for various target groups, and it is also enormously useful when organising the work of our team of six hundred volunteers. Like with every information system, the start may be a little rough, but it has paid off, and Eventival has become a companion to everyone on our team.
Czech Republic, 2016
Prague European Summit is conceived as a platform for a high-level strategic debate on the future of the European Union and it is very important for us that the logistics and all related activities are smooth and flawless. The registration for the last year of the Summit was carried out through the Eventival management software that helped us to handle a registration process for the conference to a large extent. We had used such a registration system for our conference for the first time and had been very satisfied how it worked. Even though it might seem to be a complex and complicated system at the beginning, we have to admit that it has really eased our event management process and eliminated any mistakes that would have occurred when registering through emails or other common way usually used for such events. Especially, the transport and accommodation module had done a great deal of work for us and saved our time.
The system itself is very easy to master and has an extensive guide which is easy to follow. Thanks to a professional and immediate support from Eventival team, greatly appreciated especially under the pressure just before the event, the Summit was a great success. We highly recommend Eventival and will be definitely using it for our future Prague European Summit and other events we hold.
Czech Republic, 2016
Successful collaboration + friendly environment + flexible approach + effort to satisfy our needs = perfect satisfaction.
We’ve had a really fast growth in terms of submissions for the Berlin fashion Film Festival. As having to manage everything via spreadsheets became painful, we were looking for a tool to handle the most important processes in terms of managing the films, such as submissions, film-review, judging, etc. We tried out various systems, but with Eventival we feel the safest, especially because of their great, friendly and efficient customer service. On the rare occasions when you might have a question or problem with the system, you will always get prompt replies and solutions. The tech guys at Eventival have also made plenty of customizations for us at a fare rate. The whole Eventival team feels like an extension to our team, and we love having them in the BFFF family.
We still don’t use all of the functionalities of this cool tool but we will extend this usage as we move on.
For some time now we have been looking for an effective tool that would help us manage the festival’s planning and at the same time simplify the programing and production process. Last year we discovered Eventival and, once the robustness of its services management for guests (flights, hotels, transfers, activities,…) had been evaluated, together we began to build a new module optimized specifically for the management of artists, thereby making Eventival the most complete and versatile software for the management of any type of event.
Over the first year, Eventival has been used intensively by all of our departments as a database to store contacts, our musical production team used it to manage the production of the most important stages at Rototom Sunsplash as well as to manage guest and artist services for the entire festival. The communication department used it as a tool to manage press accreditations.
As the potential of Eventival is huge and their staff is always willing to improve the service with the suggestions of their clients, we will continue with our immersion this year: the departments that already use it will work with it more intensely, and those that have not yet begun will start using it… until, sooner rather than later, there will come a time when we will find ourselves asking: how did we ever hold a festival without Eventival?
Last but not least: the client technical support and assistance are simply marvelous.
Czech Republic, 2016
After three years with Eventival, we cannot imagine working without it anymore.
Communication with the members of our Academy is nowadays done only through Eventival and its great mass-mailing tools, we use it also as a database for the whole history of the Czech Lion Awards, as well as for inviting guests to our Event. The Eventival team customised several features for us with great empathy and efficiency, and among other great features created a whole new voting module, which is a crucial tool for us as thanks to Eventival we were able to present the new online voting system which was accepted by the academics with surprisingly immediate enthusiasm and contentment. The whole platform is very logical and intuitive and links all sorts of information together, thus hugely economising our time and efforts. We are truly happy for having Eventival as our partner.
Eventival brought IndieLisboa great improvements. One that we are particularly happy with is the Publications module that offered us a simple way to manage all festival content - from synopsis to bios - we use for our website and printed publications like Catalogue and Program.
We are very pleased with all the improvements Eventival let us apply at IndieLisboa, and the way the company constantly pursues new alternatives to develop and meet festivals' needs.
We are on our way to the 5th edition of IndieLisboa using Eventival. During this time, Eventival paved way to a more structured and organized information system, providing us the tools and the opportunity to work in a new scale with all the data a festival like IndieLisboa requires. Eventival was definitively a major solution to find new approaches to deal with the needs of different departments. It changed the way our team and departments communicate, offering us a user-friendly system that quickly became indispensable for the entire staff. It also meant a much more reliable and efficient platform to register and communicate with a wide range of contacts from directors to distribution companies, press, guests and others.
Eventival is a must tool when organizing a film festival or any sort of event. Developed to cater for the needs of various departments within a film festival, the database has improved a lot in the last years thanks to the imput its creators receive from their partner festivals. Eventival has a user-friendly interface which invites you to explore and does not intimidate as databases usually do. We at TIFF cannot imagine what would mean to organize an event so complex as a film festival without a tool of this kind.
If you are sick and tired of using Excel sheets, you should not hesitate to get Eventival. It offers a better structure of information, assures better communication within departments and saves so much time for everyone.
For a long time we have been looking for an effective tool to help us manage the festival planning and simplify the programming process. In 2012 we discovered Eventival which has become a vital part of the festival. It has proven to be of great use to our team for managing submission, festival passes and accreditations sales as well as for our selection committee, mass mailing and guest services. We particulalry appreciate that Eventival is linked with Cinando. The service is improved annually based on the customers feedback which makes our cooperation even more pleasant.
We would recommend Eventival for any international festival willing to take control of all the aspects of its organisation.
After four years of using Eventival, it has become an essential tool for almost all our departments, and the festival is running very smoothly with it.
Every year, we use it more extensively: this year, we have used the Personal Schedules much more professionalyl and systematically, in 2016 we plan to have a new website and integrate it with Eventival even better. We also always appreciate the availability and flexibility of the company's staff, and the constant willingness to develop the system further while listening to our needs and demands.
We really appreciate this collaboration.
South Korea, 2015
We signed on to use Eventival for our small but growing film awards ceremony. With 40 jurors, 90 eligible films, and a two-stage voting process, we would have had a major headache if it weren't for Eventival's new voting module, which was very streamlined, flexible, and easy to use. We were able to customize the system to suit our needs perfectly, and we look forward to using it in future editions.
Since 2010, when Vilnius IFF “Kino pavasaris” started collaborating with Eventival, our festival has increased in both size and quality. There is no doubt that this platform had and still has a significant role in such expansion. Such technology allows programmers, guest managers and other team members to submit, extract and customize their information in a more efficient way, therefore saving time for genuine film festival work: watching films, communicating with distributors, directors, organizers, etc.
Eventival puts us one step ahead in digital connection with the audience. It’s one system to connect them all.
The service Eventival has been providing so far is perfect. We can never think of any other software now. The technical support is incredible.
I'm so impressed with Eventival. Sleepless nights for the festival staff are over ... hopefully!
The system may seem complex at first, but it is very logical and intuitive. Small bugs are always dealt with immediately by the programmers who seem to never sleep: virtually every issue we have encountered was solved at once. Although Eventival is still in development, it has already become a 'full time member' of our festival team.
Black Nights Film Festival was the first to start using Eventival to its full extent. Despite still being under development, Eventival already shows its great potential of being a widely functional 'brain' of a major event. The creators and always-available IT-support guys who have almost become part of our festival staff are a pleasure to work with.
Czech Republic, 2012
We have been using Eventival from the beginning of 2011 and the second edition with Eventival as the base for all our contacts, relations and films is ahead of us. As the software kept developing and improving, Eventival has increasingly become an indispensable part of our everyday work and a very helpful tool for the overall festival management strategy. We appreciate that Eventival team welcomes comments and suggestions from the festivals and that together we can work on tailor-made improvements. We also very much welcome the new modules and our guest service department is looking forward to start using them at this year’s festival. The team provides professional IT support and expertise and is always ready to accommodate specific needs and requirements of our festival.
We are therefore glad to have Eventival as our partner.
Eventival is a dynamic system that will continue to grow and improve the processes of the Durban International Film Festival. Interactive and easy to use and with around the clock assistance when problems are encountered, Eventival has proved useful to DIFF.
We have been using Eventival to coordinate our film selection and to improve communication between the members of the selection committee. It has helped us to simplify and streamline our workflow a great deal and we are looking forward to using it for all other aspects of our festival organisation. What also impressed us is the fast responses we get from the technical support whenever we have a question or suggestion.
During my period as Festival Manager at the northernmost film festival in the world in Tromsø, Norway, from 1998-2004, I struggled to try to create the optimal system to organize and coordinate the film booking and print-coordination. When I, in 2004 was asked to share my experiences when they started to plan a film festival in my hometown, I wrote a memo called the ”Dream-tool”. It never became more than a dream, it was too expensive to develop. Now in 2011 I’m working as Head of Programme at Kosmorama IFF in my hometown Trondheim, Norway. This year the ”Dream-tool” just popped up.
The team at Eventival has created my ”dream-tool” and added a lot of new possibilities I hadn’t thought of. And at a very reasonable price. Eventival makes the best job in the world even better.
Eventival dramatically helped us in managing festival workflow and administration as it offers tools for all aspects of festival organisation from the moment you start researching films up until you process data for the final report. Yes, Eventival helps in the most important thing: keeping the sh*t together. The greatest reward in choosing Eventival for all-in-one festival management system is that its creators have a detailed knowledge of how a festival is made happen. And they keep getting better at it as they listen to how you do things and what you need and use what you tell them to keep improving the thing.
Go get it!
Eventival is an amazing tool, suitable for film festivals of every size and with diverse approaches to the programming process.
At IFF Panama it has simplified the storage and management of information not only related to the programming department, but to every other aspect of the festival planning. The technical support provided by Eventival's team is fast and efficient, always willing to assist you in. finding the best solution based on your needs. We highly recommend Eventival!