EN

CHOOSE YOUR PLAN

Pricing

You already know you need Eventival. Now - which one?

Light

1,600
eur per year

Festival starter pack - all you need to survive

Includes:
  • Online Training
  • User Guide
  • Support
  • 20 users

FEATURES

  • Contact database
  • Import from Excel or Cinando
  • Email Templates and Mass Mailing
  • Visitor Page and Online Forms
  • Accreditation and online registration
  • Online payments
  • Badge design and scanning
  • Who Is Here
  • Films database
  • Submissions of films / projects
  • Synchronisation with website or ticketing
  • Custom exports
Plus

2,300
eur PER YEAR

When it begins to feel like you need the real thing

Includes:
  • Online Training
  • User Guide
  • Support
  • 20 users

FEATURES

Includes everything in Light +
  • Film / project online reviewing
  • Selection
  • Drag & drop scheduling
  • Master schedule of screenings and Q&As
  • Venue manager and business rules
  • Prints & traffic
  • Film fees
Pro

3,300
eur PER YEAR

MOST POPULAR

Magic toolbox - All you ever thought about but were afraid to ask

Includes:
  • Online Training
  • User Guide
  • Support
  • 20 users

FEATURES

Includes everything in Plus +
  • Hospitality
  • Guest invitations and online RSVP
  • Travel and transfers
  • Accommodation
  • Guest itineraries
  • Events and guest lists
  • Festival publications texts and translations
  • Film packages
  • Project & task management
Custom

900 - 6,000
eur PER YEAR

Didn't find the right fit? Build your own Eventival from the features you need!

Includes:
  • Online Training
  • User Guide
  • Support
  • 20 users

FEATURES

Can include anything from the previous versions +
  • Film voting & awards
  • Film or project updates
  • Membership
  • Donations

All prices are exclusive of VAT and, where applicable, VAT will be applied at the standard rate

Available extras

More users

Every Eventival version comes with 20 Back Office users. However, you can choose as many as you need and decide what level of access they should have.

20 eur
PER USER

Onsite training

While our online trainings are perfectly sufficient to get you started with Eventival, we also encourage onsite trainings for a more personal touch or more in-depth guidance. Here is a sneak peek of our trainings around the world. Here is a sneak peek of our trainings around the world.

500 eur
PER DAY

Mobile app for event participants

Put the festival in your pocket with Eventival mobile app. Let your participants browse through the festival programme, films, events or venues. Read more here.

1,000 eur
PER EDITION

Priority support

Requests for support using our in-built app are monitored daily during office hours and replied to with no delay, always no later than in 24 hours. Additionally, you may choose Priority support to "jump the queue" of requests. Imagine selecting "Business class" to ensure your request will be dealt with utmost priority.

1,000 eur
PER YEAR

More editions

For a full explanation on Eventival editions - see FAQ below. Long story short, if you organise more than one event per year, you might need additional editions.

300 eur
PER EDITION

Two year subscription

If you subscribe for 2 years instead of one, you receive a 20% discount. The discounted 2-year Service Fee is paid in full at the beginning of the service period.

20% discount

Frequently Asked Questions

Pricing

What is the subscription period?

Subscriptions are annual. However, you have an option of subscribing for 2 years, in which case you receive a 20% discount from the total Service Fee (paid in full at the beginning of the service period).

What is Eventival Custom and how much will it cost?

Eventival Custom includes all features of Eventival Light plus those you choose from Eventival Standard and/or the Add-on features. The Service Fee is calculated based on the features you have chosen.

Can I get a discount?

We offer a 20% Service Fee discount if you subscribe for 2 years instead of one. The discounted 2-year Service Fee is paid in full at the beginning of the service period. Using our Client Referral program, you can also recommend Eventival to another festival or event organiser and - if it works out - get a discount of up to 20% (while the new client gets a small discount too). Read more information here.

I am not sure which features to select, can someone help?

Take a look at our detailed Feature Overview here. Or, if you want us to assist you with finding “your” kind of Eventival, contact us at [email protected].

What is included in the Service Fee?

The Service Fee includes the implementation and usage of the software, online training and support, and regular updates resulting from our clients’ feedback.

What is an additional edition?

The easiest way to fully understand what we mean by an “Eventival edition” is to get it explained from us, but to summarise: Our core clientele are festival or event organisers that use Eventival both for daily data management and ongoing activities (such as importing/exporting data, searching, mass mailing) that have nothing to do with event management, as well as the activities only related to the event/s you plan and organise. A festival organiser will typically need only one edition per year because the festival is its main event with demands for hospitality logistics. An organiser of several festivals or events per year with typical logistical needs (guest arrivals, local transfers, hotel reservations, personal itineraries, screening/event schedules) will work more comfortably in separate editions, and will usually ask us to open more of them (for which we charge a symbolic fee). However, when the additional events are small and/or don’t involve the use of a great deal of logistics, you can manage them all within one edition. Finally, there are clients that do not organise anything and are fine with the one default edition. To sum up, whether you should have any additional editions, and if so, how many, will become clear after the first orientation with our staff.

Can I try a demo version?

Yes, we will gladly walk you through Eventival features and workflow in a live demo over Skype. Upon request, we will then give you access to a demo version to play around in.

Implementation

I am interested. What shall I do next?

Contact us at [email protected], describe your festival/event, your current database and logistical tools and your needs, and we will tell you which version of Eventival will fit you best. We will then send you a price quotation and a link to an order form, and once we received them confirmed and filled in, respectively, we will be ready to get you started.

How long does the implementation take?

Your new Eventival database will be created within minutes. We should then have a quick call to agree on the implementation steps, namely whether you want to migrate data from your previous database or spreadsheets and when you will get your first training sessions (this will be based on where exactly you are in your festival planning). The implementation period may be several days but also several months, based on your data migration needs, the availability of your staff for trainings, and your festival’s timeline. However, remember that not everything has to be done at the same time!

How are the trainings done?

Trainings are usually online and our preferred tool for them is Skype (which allows easy screen sharing). We can also arrange an onsite training for which our staff member will come to your office which is a service that carries an extra charge. You can also send your festival staff for a training course in Prague (again, this is charged extra, though it’s cheaper than when our trainer visits you).

Is there a User Guide?

Yes indeed, our user manuals (currently available in English) cover all aspects, features and workflows of Eventival.

What kind of support do you provide?

Using our in-built support app, you can send us a message with your question or problem. Requests for support are monitored daily during our office hours Monday to Friday (9:00 to 17:00 UTC + 01) and replied to with no delay, always no later than in 24 hours. In case of emergencies, you may use our Hotline.