Pricing
Make no compromises with Eventival Pro,
or save money with Eventival Custom.
Pro
Powerful, flexible, reliable, complete. Used by most of the festivals you go to.
Custom
For organisations managing databases and hosting occasional events. Not sure you need all features of Eventival Pro?
Included in Eventival Pro:
Print pricing
Data & Event Database (Eventival Basic)
- Get unlimited space to build a secure database with flexible access levels
- Store personal and company data with contacts, links, files and custom fields
- Organise them using predefined and your own criteria and keep track of their current and historic relations
- Create mailing lists and send press releases, newsletters etc. based on tags, queries or other criteria
- Import people and company contacts from spreadsheets or Cinando
- Set up and manage events and guest lists, send invitations and collect online replies in your Visitor Page
- Exchange information with invitees in your Visitor Page
- Create customisable online forms with fields of your choice
- Transfer data within the database, export data in various formats, import data based on provided templates
- Manage projects, tasks, checklists and reminders
Accreditation
- Set up online accreditation with free-of-charge or paid accreditation options, manage and approve requests
- Design, assign, print and issue plactic or paper badges with QR codes or barcodes
- Activate the Who is Here list in your Visitor Page prior to your event and let participant search, filter and set up meetings in the comfort of their homes
Hospitality
- Manage the enrire guest invitation process using your Visitor Page
- Create invitation templates with merge codes and instantly send out hundreds of personalised invitation emails
- Keep track of the guests' replies, set flexible deadlines
- Enter, manage and export international travel data and local transfers and pick ups, create drivers' schedules
- Make hotel reservations for your guests, letting them see their details in their Visitor Page
- Generate, send or print guest itineraries with one click
- Export overviews of guest-related activities
Membership
- Set up various tiers of loyalty programmes
- Sell membership with flexible rates, start dates and durations
Film Database
- Create film and project submission forms, collect free or paid submissions and manage discounts
- Import files with film data from spreadsheets or Cinando
- Complete film entries by adding video links, files or pictures
- Assign films to reviewers who review, score and recommend films based on your criteria
- Handle film selection and inform filmmakers by mass mail
- Prepare multilingual content for publication (catalogue, industry guide, etc.)
- Publish film and film guest data on your website using our API and send it to ticketing platforms, mobile apps or one-on-one meeting platforms
Scheduling
- Set up your screening schedule, drag and drop films and program events into desired timeslots
- Avoid potential time, format or other conflicts using sophisticated business rules
- Keep track of screenings, presentations, Q&As, combined screenings
- Store technical and logistical info about film copies
Voting and awards
- Create online voting forms for members of film academies
- Run multiple rounds of voting with different categories per year
Visitor Page
- Stay in touch with the people in your database year round and let them update their contacts
- Let filmmakers submit films and film projects and collect payments for online accreditations
- Invite guests, share with them their travel, transfer and hotel reservation details and itineraries
- Show selected attendees list of participants (Who is Here / Industry list) prior to your event and let them search, filter and set up meetings from the comfort of their homes
- Let external reviewers review, score and recommend films based on your criteria
- Recruit and select volunteers and assign them to posts and tasks
- Create questionnaires and forms and collect answers in your database rather than copy pasting from Google forms
What else is included?
- Feature updates
- Unlimited Back Office and Visitor Page users
- Unlimited editions (to organise multiple events per year)
- Assistance with setup and data migration
- Online training (from basic data management to in-depth workflow tips)
- Annual onsite training of 3 days (3 nights of accommodation covered by Eventival, travel costs covered by the client)
- Access to Eventival Knowledge Base
- Online support within working hours and a 24/7 emergency hotline
Subscriptions are annual. Valid as of 1 September 2019. All fees are exclusive of VAT.
Not sure what's best for you?
Contact us for a personalized quote or more information at info@eventival.com
Extras
Available with any Eventival version
Meeting Planner
Manage 1-to-1 online or in-person meetings to create various meeting types (e.g. co-production meetings, breakfast meetings) and groups (eg. filmmakers, work-in-progress projects), collect meeting requests on Visitor Page and manage them in Back Office, let participants directly book their meetings on Visitor Page, see overviews of scheduled meetings and meeting requests in Back Office and easily export them
Priority support
Requests for support using our in-built app are monitored daily during office hours and replied to with no delay, always no later than in 24 hours. Additionally, you may choose Priority support to "jump the queue" of requests. Imagine selecting "Business class" to ensure your request will be dealt with utmost priority.
Additional onsite training
While one set of onsite trainings per year by certified Eventival trainers is included, you can always order one or more additional ones for an even more personalised experience and in-depth guidance tailored to your needs. Here is a sneak peek of our trainings around the world.
Frequently Asked Questions
Pricing
What is the subscription period?
The usual subscription period is one year. However, if you subscribe for 2 years, you will get a 10% discount from the total Service Fee (paid in full at the beginning of the service period).
What is Eventival Custom and how much will it cost?
Eventival Custom includes all features of Eventival Basic (the starter pack with People, Company and Events databases and tools for data, event and project management, the corresponding features available on the Visitor page, and support services) plus additional features you choose from Eventival Pro. The Service Fee is calculated based on the features you have chosen.
Can we get a discount?
Yes: choosing a two-year subscription can save you 10% from the total fee (the full fee should be paid at the beginning of the service period).
I am not sure which features to select, can someone help?
Take a look at our detailed Feature Overview here. Or, if you want us to assist you with finding “your” kind of Eventival, contact us at info@eventival.com.
What is included in the Service Fee?
The Service Fee includes the implementation and usage of the software, online training and support, and regular updates resulting from our clients’ feedback.
What is an additional edition?
Many festival teams organise (often simultaneously) more than one event per year, and obviously don’t want the films and events related to these events to be mixed up. With Eventival, you can create a separate edition for each event that requires it. This means that all your data will be kept in one Eventival, and if you have multiple editions, you will see which people and companies are involved in which films and events based on the editioin you open. You can even open several editions at the same time and work in them simultaneously.
Whether you need any editions at all, only one edition per year (the most typical case), or several editions for your different events, will become clear after the first orientation / implementation call with our staff.
Can I try a demo version?
Yes, we will gladly walk you through Eventival features and workflow in a live demo online. Upon request, we will then give you access to a demo version to play around in.
Implementation
I'm intrigued! What should I do next?
Congrats, you're very close!
Now: please write to us and describe your organisation, festival or event, tell us which database and software tools you're currently using and why you think you deserve an upgrade. Based on that, we will tell you which Eventival solution will fit you best.
Once you've made your choice, we'll send you a price quote, and if we agree on the terms, we'll create your Eventival Back Office database and start helping you become its independent and self-confident user.
How long does the implementation take?
It will take a minute to create your Eventival, a couple of hours to set it up (usually during an online call with our account manager), and then a few onsite or online trainings during which you will learn the basics to be able to start using it comfortably. In the meantime, you can open submissions, migrate data from your previous system or spreadsheets. And remember, not everything has to be done at the same time!
How are the trainings done?
Trainings are usually online using screen sharing. We can also arrange an onsite training for which our staff member will come to your office or your festival staff can come for a training course in Prague. The costs for this service are included in Eventival Pro for free (excl. the travel expanses, which are charged extra), in case of Eventival Custom it can be charged extra.
Is there a user guide?
Yes! There is an extensive and regularly updated Eventival Knowledge Base full of short articles and videos that is accessible to all authorised Back Office users. It covers all aspects of work with Eventival from the absolute basics to the detailed use cases and workflow tips and tricks.
What kind of support do you provide?
Using our in-built support app, you can send us a message with your question or problem. Requests for support are monitored daily during our office hours Monday to Friday (9:00 to 17:00 UTC + 01) and replied to with no delay, always no later than in 24 hours. In case of emergencies, you may use our Hotline.