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Back Office:
Your Team's Swiss Army Knife

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F I L M

Eventival is the most complete software solution for planning and producing film festivals, awards and film events of all types and sizes. Its tools save time and energy, improve division of labour, simplify logistics, reduce costs and increase your festival's impact.

The Eventival Back Office is used by organisation producing one large annual event (typically a film festival), teams working simultaneously on a number of smaller events (workshops, seminars etc.) throughout the year, as well as entities that organise events only sporadically but rather serve as an information centres for a particular constituency.

Information Hub and Contact Database
First and foremost, the Back Office is a hub for all your personal, company, film, event and project data (i.e. everything previously kept in Excel or Google sheets) which is entered, imported, stored and archived and is always accessible online. Because Eventival is integrated with Cinando, they have access to all the people, film and company data in Cinando which they can import.

CRM
Many of our clients also use the Back Office as a CRM to keep in touch with theit current and potential sponsors, donors and suppliers and keep the history of communicating with them. Using the built-in mass mailing system, they send mails, newsletters, press releases, etc.

Logistical toolbox
Most also use the Back Office as a logistical toolbox to help handle calls for registration, sell and print badges, gather film submissions, do the judging and selection, publish all the information about the films and people related to them and all festival events on your website, handle all guest logistics (invitation, hotel reservations, organising travel and transfers), etc.

Such a large and widespread user community has, over the years, led to the creation s to the createdAnd all benefit from the shared knowledge of thousands of peers around the world, experience an unparalleled flexibility and enjoy our renowned support.


 

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Streamline, simplify, centralise

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Films and projects

One central database for all your film information and materials

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Submissions

Create your application form with desired fields and streamline your submission process

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Review and Selection

Let your reviewers score films in a safe and user friendly environment and communicate with filmmakers easily

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Programming and Schedule

Start programming your festival easily by drag & dropping the films into the schedule. Add presentations and Q&As and let Eventival handle double bookings and other collisions

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Visitor Page

Your communication channel with filmmakers, guests, participants, volunteers and press - letting them submit films, register and much more

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Accreditation

Let participants register online for accreditation. Design badge layouts, print them and scan barcodes onsite

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Hospitality and Itineraries

Invite film delegations and other guests, manage their travel, local transfers and hotels. Send out personalised itineraries and create custom exports.

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Events and Meetings

Create guest lists, send invitations, let participants RSVP online. Export guest lists and manage meetings.

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Contact database

Grow your online database of people, company, film and event contacts with customisable in-depth details, keep track of changing relationships throughout the years.

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Mass mailing

Send unlimited press releases, newsletters or personalised invitations via built-in email client or connected mass mail systems. Archive of sent emails. Flexible mailing lists.

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Search and export

Powerful search tool allowing any number of filtering combinations. Create custom exports and reports and choose the desired format.

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Publications and Web Synchronization

Prepare your publication entries with translations in one central database and export to other online or printed platforms such as festival website, mobile app, ticketing system and catalogues and brochures.

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Voting and Awards

Organise online jury voting in a user friendly interface and export the results.

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Project Management

Plan and manage work, distribute tasks and keep track of to do lists and deadlines.

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Integrations

Benefit from integration with Cinando, Film Festival Life, Festhome, App4Fest mobile app, Colosseum ticketing, MailChimp, SendGrid, Mailjet and Mad Mimi.

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Customisable interface

Create additional custom database fields, drop-down menus, text boxes and checkboxes to make your Eventival fit like a glove.

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C L I E N T S

They're from everywhere. They overcame chaos.
Read their stories.