• A relational online data platform storing information about content (events, films, music, theatre) and content creators (staff, volunteers, vendors, suppliers, filmmakers, artists, etc.)
• Personal and company databases with preset and customisable fields, expandable contact details, display of professional interactions, flexible and customisable categorisation
• Film, artist, performance and event databases with preset and customisable fields, display of people and company interactions, flexible and customisable categorisation
• All databases are interrelated and archived
• A project database
• Customisable lists and queries

• Integrated Mass Mailing system to handle distribution of press releases, newsletters or other bulk emails
• Ready for integration with leading professional mailing systems (MailChimp, SendGrid, Mailjet, Mad Mimi)
• Archive of emails sent from the system
• Possibility to personalize mass emails using Eventival Mail Merge Fields
• Possibility to generate personalized PDF attachments (e.g. invitations, invoices)
• Email tips to avoid spam filters
• Flexibility in creating mailing lists
• Seamless communication via the Eventival Visitor Page - the interface facilitating exchange of information

• Mailing (press releases, newsletters, bulk mails), invitation to events and events within events
• Mass data transfers reducing tedious work with large amounts of data
• Mass printing of badges and hotel vouchers
• Mass generating or printing of guests’ itineraries or other documents
• Simultaneous programming of films and events into preset schedules

• User-managed data migration from previously used databases
• Importing additional data from Excel sheets
• Importing people, company and film data from the Cinando database
• Alerts to avoid storing duplicate entries (persons, companies), and the possibility to merge them
• Powerful search tool allowing nearly unlimited combinations of criteria
• Extensive data export capabilities to export data, lists and queries into various formats
• Query and Export Manager for useful or frequently used export structures
• Synchronization of selected content and personal data with websites and mobile apps

• Unlimited number of customisable online forms (registration, calls for film entries, project or band submissions, calls for volunteers, questionnaires, etc.)
• Payments via integrated payment gateways (PayPal, The Pay, Carta Si, Nordea, Swedbank, SEB, Sampo Pank, Epay Kerala, Borgun, Buckaroo)
• Answer forms requiring login to the Visitor Page as well as simpler forms without login
• Automated confirmation emails with personalized information

• Login accounts for Back Office and Visitor Page users
• Credential management permitting the admin(s) to set different levels of access rights to different databases and modules, either per individual user or a predefined user group
• Private profiles visible only to users with a permission

• Online registration and accreditation
• Customisable accreditation levels
• Customisable design of accreditation badge layouts
• Online payments via multiple payment options (see above)
• Possibility to print plastic or paper badges with QR or barcodes
• Scanning badges to record their issuing or event attendance
• Possibilty to export detailed attendance statistics

• Creating, assigning, sending and processing invitations
• Tracking international arrivals and departures
• Managing local pick-up and drop-off transfer schedules
• Managing reservations in festival hotels, online rooming list, keeping track of the costs
• Special event invitations and schedule of interviews and meetings
• Meeting requests management
• Personal itineraries deliverable to guests via Visitor Page or Mass Mail
• Flexible search for guests based on any criteria
• Customizable data exports to various formats - e.g. reports, printouts
• Archive of past invitations, hotel reservations and event attendance

• Projects, activities, tasks, notifications, timeframes to manage planned work
• Keeping track of deadlines and responsibilities

• Keep all present and past personal data in one database for easy tracking
• Create application forms with desired fields and in required languages
• Organise and publish calls for applicants on your website
• Easily inform the selected and not selected applicants
• Handle staff accreditation, accommodation, travel, communication and schedules

• Keep all present and past member data in one database for easy tracking
• Online member registration
• Flexible payment options (see above), flexible conditions and levels

• Keep present and past sponsor and partner data in one place for easy tracking
• Track development in business relationships in Project management

• Keep present and past media representative data in one place for easy tracking
• Send press releases by mass mail
• Handle requests for press accreditation, manage accommodation and travel
• Collect and manage interview requests and organize itineraries

• Master schedule for films, live events (concerts, performances) and special events (parties, cocktails, panels, presentations, interviews)
• Itineraries for guests, filmmakers and artists
• Schedules exportable in a number of formats and templates
• Schedule synchronisation with websites, apps or export to create publications

Film and project profiles

• Create film profiles or import them from Cinando database
• Collect and store film titles, specs, synopses, relations
• Receive and create technical sheets
• Track all film and guest related fees
• Create a film archive and publish it on your website

Film and project submission

• Create online submission forms for films, projects, etc.
• Invite films and ask filmmakers to update film information
• Receive and track submission fees
• Create discount codes
• Synchronize your Eventival with Film festival life or Festhome platforms to import film submissions

Film review & selection

• Set up a customisable film rating and reviewing system
• Collect reviews and suggestions from programmers and reviewers
• Keep track of the selection status and film sections and inform the submitter about their selection

Film programming

• Create a master film schedule easily using drag & drop scheduling
• Create venues and set up business rules to warn you about restrictions in formats, time or other clashes
• Create typed of screenings
• Schedule presentations and Q&As with each screening and add them to the presenters’ itineraries
• Export the schedule into a customizable template or synchronize with your website and app
• Schedule a screening of short films by creating a film package
• Push to Cinando Video Library

Film publications

• Copy editing, proofreading and translating tools in a dedicated space
• Set up any number of desired publication formats
• Publish relevant content on your website and mobile application

Media and venue logistics

• Screener management
• Handle print and media traffic
• Flexible venue specs

Voting and Awards

• Voting and collecting data through customisable voting forms
• Reviewing voting results and publishing them on paper and online

Event profile

• Collect and store all relevant event details
• Set events as Open (accessible to anyone on your Visitor Page) or closed (only accessible to people selected from Back Office)
• Keep track of different stakeholders and suppliers to the event (vendors, catering providers, security)

Guest list & Invitations

• Create, edit and export guest lists at any time
• Control event capacity, reply deadlines and number of guests per invitation
• Create invitation templates and personalize them with merge fields
• Send event invitations individually or en masse, with or without login

Replies

• Collect the guests' replies either through the Visitor Page or a Quick reply page that does not require the guest to log in
• See replies statistics
• Send reminders and confirmations

Event scheduling

• Master schedule for events, talks, panels, seminars
• Create venues and link them to companies and addresses
• Add smaller 'Meetings' to the guests' itineraries

Exports

• Publish relevant content on your website
• Export the schedule into a customizable template
• Export the guest list and the list of confirmed attendees

• Eventival is cloud-based
• It is programmed in the PHP framework Symfony and stores data in a MySQL database
• The architecture is secure and scalable and facilitates easy and transparent upgrades
• All software is kept up to date

• Application and databases are stored at servers managed by independent providers that guarantee 24-hour security and technical surveillance
• Eventival production server is managed by Active 24, a major panEuropean hosting company, a subsidiary of Visma, Europe's leading provider of software and services in Scandinavia, Benelux, and Central and Eastern Europe, with headquarters in Oslo, Norway.
• Eventival staging server is managed by SuperHosting, a leading Czech hosting company with 15 years of active business based in Prague.
• Automated complete data backup is performed every 24 hours
• Availability of all crucial services is under a constant surveillance of a monitoring system 

• All communication between Eventival web server and the clients' browsers is encrypted via SSL (HTTPS protocol)
• Access to Back Office is password-protected
• All actions under each login are restricted pursuant to assigned credentials
• User groups and permission levels minimise risk of unauthorised access or accidental errors
• Data is stored with Active24, a subsidiary of Europe's leading software services provider Visma, at servers stored at the high tech data centre of the Czech Radiocommunications 

• Databases: back-office and Visitor Page users can import personal, company and film data from Cinando, the premier online network for film professionals
• Submission platforms: back-office users can import film entries from the Festhome and Film Festival Life submission platforms
• Mobile apps: festival participants and guests can view selected content in a dedicated Eventival App
• Selected content can also be viewed in a mobile application developed by App4Fest as well as several other apps developed by festivals
• Ticketing: back-office users can push selected personal and film data into Colosseum, a film festival ticketing platform. Integration with other ticketing platforms is also available.
• Mass mailing systems: back-office users can choose to take advantage of the MailChimp, SendGrid, Mailjet and Mad Mimi mass mailing systems
• Custom website synchronization between Eventival and a CMS developed by Eventival partner Pro-Idea is available
• Payments gateways: 18 international and local payments gateways to process your payments are available
• Web services: Our web services permit synchronisation of your website or ticketing system with contents stored in Eventival