Overview of features
Handle guest management from A to Z. Categorise your guests, track international arrivals and departures, arrange local pick-up and drop-off transfer schedules, keep track of your capacity of hotels, manage accommodation expenses and generate rooming lists. Keep track of it all using flexible search for guests based on any criteria, customisable overviews and data exports to various formats. Let Eventival be your archive of past guests, hotel reservations and event attendance.
Invite film delegations, partners, sponsors, board members and other guests, let them reply online and fill in details about their festival stay. Create customisable invitation templates and send personalised mass invitations.
Enter and save guests' international travel details. It can be used both for when you are arranging the guest's travel and also for guests who are arranging their travel themselves to mark their travel details. Create local transfers schedules. System will automatically suggest transfer suggestions based on guest’s arrival and events in their itinerary. Assign drivers and companions and export transfer schedules for each guest, driver or an overall schedule into Excel or PDF.
Keep track of your capacity of hotels and rooms, reserve rooms for filmmakers, guests and companies, manage accommodation expenses and generate online and offline rooming lists and hotel vouchers.
Eventival generates a personalised schedule for each participant based on their event invitations, screenings, meetings, travel & transfers, hotel check-in and check-out. Send the schedule by email to each guest or let them see and download it online in their Visitor Page.
Personalise invitations using merge fields and send emails with personalised attachments such as individual itineraries, invoices or confirmations. Send invitations with special links permitting the guest to reply with or without the need to log in.
Prepare your publication entries in one central database and export to other online or printed platforms such as website, mobile app, ticketing system and catalogues and brochures. Export the schedule, event descriptions, profiles and biographies of participants or speakers into multiple formats.