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Overview of Features

FEATURES - FILM FESTIVALS

Everything in One Place

Everything in One Place

A central data hub to organise and manage all aspects of the work and to make sure the whole team stays on the same page. No need to switch between spreadsheets and views, eliminating duplicate data entry and improving team collaboration. Any change or update will be visible to all team members. 

Film Or Project Submission

Film Or Project Submission

Launch your call for submissions and start receiving entries directly into your film database. Create unlimited customisable online submission forms for films or film projects. Eventival can process submission fee payments via Paypal or many other payment systems (see their list here). Create submission fee discount codes.

Connect To Other Submission Platforms

Connect To Other Submission Platforms

Synchronise your Eventival with other film submission platforms such as FilmFestivalLife or Festhome to centralise and process all entries in one environment.

Import From Cinando

Import From Cinando

Your festival does not accept submissions or you want to invite and screen a film that did not go through your submission process? No problem, you can either create a film profile manually or save precious time by importing the film from the Cinando database thanks to the direct connection between Eventival and Cinando. The Cinando database has over 50 000 film entries and over 75 000 person profiles that can be added to your Eventival database at the push of a button.

Film Review

Film Review

Eventival provides a simple-to-use secure online interface to allow your selection committee or external reviewers to access the preview links and review and score the submissions. You are in control of assigning which programmers and reviewers should review which films.

Film Selection

Film Selection

Keep track of your progress by assigning selection status and program section to the entries. See the big picture thanks to customisable overviews and communicate easily to inform the submitters about their selection thanks to the built-in mass mailing tool with customisable email templates.

Film Information And Materials

Film Information And Materials

Eventival becomes the central data hub for everything related to your films. You no longer have to go through several folders and spreadsheets, you will find everything you are looking for in one place.
Store film titles with production details, synopses and all relevant additional information. Attach important documents and links to external folders in Dropbox or Google Drive. Link the films to people or companies and create custom fields for any information that did not fit elsewhere.

Let Filmmakers Update Their Film Information

Let Filmmakers Update Their Film Information

Stop the endless copy-pasting of information from your email correspondence and let filmmakers and producers update their film information in a way that goes directly to your film database and does not mean any extra work for you. Eventival enables the filmmakers to provide you with film catalogue entries, press kits, film copy technical information or anything else related to their film through a simple-to-use online interface.

Film Programming

Film Programming

Start programming your festival easily by drag & dropping the films into the schedule. Eventival lets you focus on the creative aspect by taking care of the technical one - warning you of time collisions, format conflicts and other aspects. Add a presentation or a Q&A to each screening and Eventival will austomatically add it to the itineraries of the presenters, guests and translators. Categorise your screenings into public, press, industry or other screening categories. Schedule a screening of short films by creating a film package.

Schedule

Schedule

Create a master schedule of film screenings, Q&As, workshops, parties and other social and industry events. Use different colors for different venues and film sections. Use the venue manager to only display selected venues. Enlarge the schedule and project it on the wall to see the big picture. Export the schedule in any desired way: Excel or other formats? Overall schedule of all events or just the screenings? All days, all venues or just selected ones? One festival day per one sheet or everything in one sheet? Venues vertically and time slots horizontally or vice versa? The options are endless.

Publications

Publications

Prepare your publication entries in one central database and export to other online or printed platforms such as festival website, mobile app, ticketing system and catalogues and brochures. Dedicated space for all your text edits, proofreading and translations to multiple languages. Keep track of the progress and lock the finished work. Set up any number of desired publication layouts and export film, screening or participant data into multiple formats.

Synchronization With Website, Mobile App And Ticketing

Synchronization With Website, Mobile App And Ticketing

Publish your festival schedule and film information on your website, mobile app or ticketing system easily without the time-consuming hassle of having to upload texts, images and files to your website. Connect your website to Eventival so that it is always up to date even when you make changes to the festival program.

  Push film and screening information to your Cinando Video Library.

Film Logistics And Fees

Film Logistics And Fees

Keep track of all digital and non-digital film copies, their technical details and movement. Create overviews and print logistics sheets. Keep track of all expenses and income related to a particular film in one place and export fee overviews.

Invitation

Invitation

Invite film delegations, partners, sponsors, board members and other guests, let them reply online and fill in details about their festival stay. Create customisable invitation templates and send personalised mass invitations.

Hospitality

Hospitality

Handle guest management from A to Z. Categorise your guests, track international arrivals and departures, arrange local pick-up and drop-off transfer schedules, keep track of your capacity of hotels, manage accommodation expenses and generate rooming lists. Keep track of it all using flexible search for guests based on any criteria, customisable overviews and data exports to various formats. Let Eventival be your archive of past guests, hotel reservations and event attendance.

Travel and Transfers

Travel and Transfers

Enter and save guests' international travel details. It can be used both for when you are arranging the guest's travel and also for guests who are arranging their travel themselves to mark their travel details. Create local transfers schedules. System will automatically suggest transfer suggestions based on guest’s arrival and events in their itinerary. Assign drivers and companions and export transfer schedules for each guest, driver or an overall schedule into Excel or PDF.

Accommodation

Accommodation

Keep track of your capacity of hotels and rooms, reserve rooms forfilmmakers, guests and companies, manage accommodation expenses and generate online and offline rooming lists and hotel vouchers.

Itineraries

Itineraries

Eventival generates a personalised itinerary for each participant based on their schedule of events, screenings, meetings, travel & transfers, hotel check-in and check-out. Send the itineraries by email to each guest or let them see and download it online in their Visitor Page.

Events

Events

Manage events, venues and capacities, link stakeholders and suppliers, create open or invitation-only events happening during your festival or year-round. Create guest lists, send personalised invitations using our mass mail tool and let the guests RSVP online with or without the need to log in. Send out reminders and confirmations, and export guest lists.

Accreditation

Accreditation

Run online accreditation on Eventival Visitor Page that lets the participants register, request accreditation and pay via Paypal or various other payment systems (see their list here). Create different accreditation types or packages and let Eventival handle the sending of automatic confirmations and invoices.

Badges

Badges

Design badge layouts and print badges with participants’ pictures, names, dates, access levels and other details. Keep track of the badges each step of the way by monitoring whether they are assigned, paid, printed or issued. Add barcodes or QR codes to badges and scan them to monitor screening/event attendance and export overall attendance statistics.

Industry List

Industry List

Display the list of participants and their profiles in an online interface that allows the users to search, filter, add to favourites and directly contact each other. Let your guests schedule meetings even before they arrive at the festival.

Volunteer Management

Volunteer Management

Recruit volunteers and let them fill in a customisable registration form online. Keep all present and past personal data in one database for easy tracking. Use the in-built mass mailing tool to easily inform the selected and not selected volunteers and for all other mass communication. Handle staff accreditation, accommodation, travel, communication and schedules.

Online Forms

Online Forms

Collect feedback through a survey from your festival participants to further improve the festival preparation. Create any number of customisable online forms with desired fields and in required languages with or without the need to log in to Visitor Page – call for volunteers, surveys or registration forms. Let the system send automatic confirmation emails with overview of filled in information.

Project And Task Management

Project And Task Management

Plan and manage work, assign tasks and roles to team members and keep track of check lists and deadlines. Receive reminders and notifications of any updates. Keep sensitive information protected by making projects visible only to selected team members.

Voting And Awards

Voting And Awards

Organise online voting and collect data through customisable voting forms, review the results and export them to paper publications and website.

Centralised Contact Database

Centralised Contact Database

Grow your online database of people, company, film and event contacts with customisable in-depth details, link the profiles together and keep track of changing relationships throughout the years. Create customisable categories, tags, lists, queries. Import data from Excel sheets and let the system suggest potential duplicates to merge them together. Save time using mass data transfers and other mass actions.

Newsletters, Mass Mail

Newsletters, Mass Mail

Send unlimited press releases, newsletters and invitations via Eventival’s built-in mass mail tool or integrated mass mail platforms - Mailchimp, SendGrid, Mailjet or MadMimi. Create flexible mailing lists and archive sent emails. Personalise emails using merge fields and send emails with personalised attachments such as personal itineraries, invoices, confirmations.

Search And Export

Search And Export

Use Eventival’s powerful search tool that allows simultaneously combining multiple criteria to make very complex searches and saving your search as a query for later reference. Choose what information should appear in your exports and select the preferred export format. Once you create your custom exports, they will be accessible with the click of a button.

Customisable Interface

Customisable Interface

Create additional custom database fields, drop-down menus, text boxes and checkboxes to make your Eventival fit like a glove.

Visitor Page

Visitor Page

The customisable front end interface is your secure communication channel with filmmakers, guests, participants, volunteers and press - letting them submit films, register, pay online and much more.

Membership

Membership

Keep all present and past member data in one database for easy tracking. Online member registration. Flexible payment options, conditions and levels.

Donor and Sponsor Relations

Donor and Sponsor Relations

Keep present and past donor and partner data in one place for easy tracking. Track development in business relationships in Project management. Store and keep track of donations and manage donation plans.

Press Relations

Press Relations

Keep present and past media representative data in one place for easy tracking. Send press releases by mass mail. Handle requests for press accreditation, manage accommodation and travel. Collect and manage interview requests and organize itineraries.

System Specifications

System Specifications

Check out our technical sheet for more information.