Overview of Features

DATA MANAGEMENT AND CRM

Keep everything in one place. Eventival is your central data hub to organise and manage all aspects of work and to make sure the whole team stays on the same page. No need to switch between spreadsheets and views, easy way to eliminate duplicate data entry and improve team collaboration. Any change or update will be visible to all team members.

Centralised Contact Database

Centralised Contact Database

Grow your online database of people, company, film and event contacts with customisable in-depth details, link the profiles together and keep track of changing relationships throughout the years. Create customisable categories, tags, lists, queries. Import data from Excel sheets and let the system suggest potential duplicates to merge them together. Save time using mass data transfers and other mass actions.

Store documents related to specific people or companies such as passports, driver licenses for drivers, licenses for venues, contracts, insurance, etc.). Import data from Excel sheets and let the system suggest potential duplicates to merge them together. Save time using mass data transfers and other mass actions.

Data Import, Export and Search

Data Import, Export and Search

Import data from Excel sheets and let the system suggest potential duplicates to merge them together. Use Eventival’s powerful search tool that allows simultaneously combining multiple criteria to make very complex searches and saving your search as a query for later reference. Choose what information should appear in your exports and select the preferred export format. Once you create your custom exports, they will be accessible with the click of a button.

Import From Cinando

Import From Cinando

Grow your database of films and contacts thanks to integration between Eventival and Cinando. Search accross over 50 000 film entries and over 75 000 profiles of people from the film industry, and add their data to your Back Office with one click. Save hours of manual work spent on online research for film details and contact information.

Events

Events

Manage events, venues and capacities, link stakeholders and suppliers, create open or invitation-only events happening during your festival or year-round. Create guest lists, send personalised invitations using our mass mail tool and let the guests RSVP online with or without the need to log in. Send out reminders and confirmations, and export guest lists.

Newsletters, Mass Mail

Newsletters, Mass Mail

Send unlimited press releases, newsletters and invitations via Eventival’s built-in mass mail tool or integrated mass mail platforms - Mailchimp, SendGrid, Mailjet or MadMimi. Create flexible mailing lists and archive sent emails. Personalise emails using merge fields and send emails with personalised attachments such as personal itineraries, invoices, confirmations.

Volunteer Management

Volunteer Management

Recruit volunteers and let them fill in a customisable registration form online. Keep all present and past personal data in one database for easy tracking. Use the in-built mass mailing tool to easily inform the selected and not selected volunteers and for all other mass communication. Handle staff accreditation, accommodation, travel, communication and schedules.

Online Forms

Online Forms

Create any number of customisable online forms with desired fields and in required languages with or without the need to log in to Visitor Page – call for volunteers, surveys or registration forms. Collect feedback through a survey from your festival participants to further improve the festival preparation. Let the system send automatic confirmation emails with overview of filled in information.

Project And Task Management

Project And Task Management

It’s all about teamwork! Plan and manage work, assign tasks and roles to team members and keep track of check lists and deadlines. Set reminders for yourself or colleagues and receive a report of updates. Keep sensitive information protected by making projects visible only to selected team members. Create templates for standard tasks and projects and clone them easily if needed.

Customisable Interface

Customisable Interface

Create additional custom database fields, drop-down menus, text boxes and checkboxes to make your Eventival fit like a glove.

Visitor Page

Visitor Page

The customisable front end interface is your secure communication channel with filmmakers, guests, participants, volunteers and press - letting them submit films, register, RSVP to events, pay online, and much more.

Membership

Membership

Keep all present and past member data in one database for easy tracking. Online member registration. Flexible payment options, conditions and levels.

Donor and Sponsor Relations

Donor and Sponsor Relations

Keep present and past donor and partner data in one place for easy tracking. Track development in business relationships in Project management.

Press Relations

Press Relations

Keep present and past media representative data in one place for easy tracking. Send press releases by mass mail. Handle requests for press accreditation, manage accommodation and travel. Collect and manage interview requests and organize itineraries.

Multiple Languages

Multiple Languages

Both Eventival interfaces are continuously being localised: the Visitor Page is currently available in over 15 languages, while the Back Office in 6 languages.

Synchronization With Website, Mobile App And Ticketing

Synchronization With Website, Mobile App And Ticketing

Publish your festival schedule and film information on your website, mobile app or ticketing system easily without the time-consuming hassle of having to upload texts, images and files to your website. Connect your website to Eventival so that it is always up to date even when you make changes to the festival program.

  Push film and screening information to your Cinando Video Library.