Far East Film Festival
Eventival Back Office (EBO) is the world's most complete solution for planning, producing and managing film festivals and events regardles of type, size and location. EBO helps keep your data in order, facilitates an efficient division of labour, simplifies communication inside the team as well as with filmmakers and guests and takes care of pretty much any logistical need you can imagine. Whether you're after increasing your festival's impact, saving time or reducing costs, EBO will, over time, prove to be one of the best investments your organisations has ever made.
Who is Eventival for?
Initially developed as a dedicated tool for film festivals, Eventival is useful also for other organisations that organise cultural, social and business. Most teams that use it organise one or more large annual events (typically film festivals), others work simultaneously on several events (workshops, seminars etc.) that take place during the year, and there are organisations that do not organise anything but use Eventival as the place to store all information about their work and communicate about their tasks.
Information Hub and Contact Database
First and foremost, EBO is a hub for all your personal, company, film, event and project data (i.e. everything previously kept in Excel or Google sheets) which is entered, imported, stored and archived and is always accessible online. Because EBO is integrated with Cinando, its users have access to all the people, film and company data in Cinando which they can import.
Many companies also use EBO as a customer relation management (CRM) that helps them keep track of theit current and potential sponsors, donors and suppliers and keep the history of communicating with them. Using the built-in mass mailing system, they send mails, newsletters, press releases, etc.
For film festivals, EBO is obviously a logistical toolbox in which they can find practically everything to help them handle calls for registration, sell and print badges, collect, review and select film submissions, publish the information about the selected films and attending delegations as well as special events on their website, and handle guest-related logistics from invitation to hotel reservations, airport pickups and local transfers.
What sets Eventival Back Office apart from other film festivals platforms?
EBO is not the only film festival management platform in the world. So why is used by more festivals than all the other platforms combined? Other platforms are usually used by only a handful of smaller local festivals so they are not really ready for working across borders, time zones and cultural differences. They also have far fewer users – which means that you can’t really tell how stable they are; that only becomes evident when the system has to handle hundreds of thousands of data transactions, something EBO has been doing for years. They often don’t grow: some have websites that haven’t changed since their launch, often because they simply have little to add in terms of features and clients. They’re also operated by small teams which results in slow response. And because some are isolated from the industry to which they serve, they’re not integrated with other services and platforms festivals need to use. And finally, they often depend on external funding – you never know when they will run out of money and close down.
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I'm so impressed with Eventival. Sleepless nights for the festival staff are over ... hopefully!
We have been using Eventival from the beginning (2008/2009), and have seen it grow year after year. The support team is fantastic and listen to the suggestions of all customers to try to improve the software. Today, we consider it…
We are on our way to the 5th edition of IndieLisboa using Eventival. During this time, Eventival paved way to a more structured and organized information system, providing us the tools and the opportunity to work in a new scale with all…
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