A Music Festival
Toolbox

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M U S I C

Free yourselves from the chaos of spreadsheets and documents and make Eventival your indispensable companion, keeping track of your data, handling overlapping logistical activities, and simplifying communication with your artists and guests.

Once Eventival became the leading organisational software for film festivals, we began adapting it for music festivals, keeping whatever they have in common (e.g. database needs, guest management) and adding features specific to music events (e.g. production progress, artist management)
See a quick overview below, and check the Features section for all functions and features.

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Streamline, simplify, centralise

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Artists and Performances

Database of artist profiles, bios, label, agent and crew information and contacts. Manage artist fees, deposits and other payments.

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Production Progress

Keep track of the contract status, artist announcement, all documents received and other production steps.

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Materials and Documents

Store technical riders, hospitality riders and stage plans in one place and send links to the documents to the relevant festival staff.

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Artist Submission and Selection

Create unlimited customizable online band submission forms. Invite artists and ask them to update their information. Receive and track submission fees. Set up a band rating and reviewing system for your reviewers. Keep track of the selection status and inform the artist about their selection.

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Contact database

Grow your online database of people, company, artist and event contacts with in-depth details, keep track of their changing relationships throughout the editions.

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Categorisation, exporting, mass actions

Create customisable categories, tags, lists, queries. Import data from Excel, search and export it to various formats. Save time using mass data transfers and other mass actions.

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Visitor Page

The customisable front end interface accessible from your website is your communication channel with bands, press, guests and other participants, helping you collect and distribute data, accept online payments and much more.

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Accreditation and Registration

Handle online registration and accreditation. Design badge layouts, print badges with QR codes or barcodes and scan them to record their issuing or event attendance.

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Schedule

Master schedule of all artist activities at multiple venues - show time, load-in, soundcheck or interview. Schedule easily using drag & drop scheduling. Link the scheduled activities with special events.

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Publications and Web Synchronization

Edit and translate publication entries. Export the schedule and artist information into customizable templates or synchronize with your website or mobile applications.

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Hospitality and Guest Services

Invite bands, crew and guests, manage their travel, accommodation and local transfers, distribute personalised itineraries and keep track of it all thanks to customizable exports.

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Events and Meetings

Invite selected guests to special events, collect their replies, export guest lists and manage meeting requests.

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Mass mailing

Unlimited press releases, newsletters or personalized invitations via our own Mass Mail Module. Archive of sent emails. Flexibility in creating mailing lists.

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Project Management

Plan and manage work, distribute tasks and keep track of to do lists and deadlines.

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Integrations

Integrated with App4Fest mobile app, Colosseum ticketing system, mailing systems MailChimp, SendGrid, Mailjet and Mad Mimi.

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Customizable interface

Create additional custom database fields, drop-down menus, text boxes and checkboxes to make your Eventival fit like a glove.

Contact us for more information

C L I E N T S

They're from everywhere. They hated chaos.
Read their stories.